Finalise Marks

sms to Astra

sms2astra.sh script can help you in the process.

1. sms2astra.sh --help

2. List astra fields and their attributes, look for precision and maximum value. Also check that the source is CSE Systems (not Moodle etc)

   • sms2astra.sh --info

3. Generate mapping file of astra fields to sms fields.

   • sms2astra.sh --config

4. Edit mapping file, replacing hyphens with corresponding sms fields.

5. Check that sms fields attributes are compatible with astra fields.

   • sms2astra.sh --check

6. Generate a csv file of component marks.

   • sms2astra.sh

7. Copy this csv file to your local computer for uploading into astra.

8. Differences between astra and sms records

   • AS (Audited Subject) sms stores the record. Astra will give an error that the student has dropped and tells you the row number. So remove the row from the csv file.

Non sms users

How to generate the csv file?

1. In Astra, select Manage menu tab, then Upload/Download

2. Select the fields from the Items dropdown list, Confirm. Must select at least one field.

3. Download button

4. Add or change the item marks in the csv and upload (same page, reason is required and retained).

No Mark or Query (Pending) Mark

No mark is either dot or empty and Pending mark is '?'. Same as in sms.

Maximum or Precision value

How to change maximum value for an assessment?

• In Astra, select Prepare menu tab, then Structure

• Select Edit mode, Select the radiobutton for the field (Item) to change, Edit the selected Item (Bottom of the page)

• Scroll down to the Mark/Scale Attributes panel, enter new Maximum or Precision, then Save

Special Consideration / Supp

specialconsideration.unsw.edu.au

WC grade

How to assign WC grade to students with approved special consideration?

1. In Astra, select Manage menu tab, then View/Enter

2. Select Final Exam from the dropdown Item list, then Confirm

3. Search for the student, then View/Add under the History & Exception column.

   Instead of searching each student, sort on the Final Exam column, scroll to where the marks are dots or empty

4. Add Exception, Pick Special Consid: Supp Assessmt from the dropdown Exception list.

WD grade

How to withheld final result for plagiarism or misconduct cases?

• Same 1, 2, 3 steps as WC grade, except select Final Result from the dropdown Item list instead of Final Exam.

• Add Exception, Enter "WD" against Related Value.

Hurdle

How to add final exam hurdle?

Part 1

• In Astra, select Prepare menu tab, then Structure

• Select Edit mode, Select Final Exam radiobutton, Edit the selected Item (Bottom of the page)

• Scroll down to Competency, enter the mark for Standard to demonstrate competency for this item, then Save

Part 2

• Select Edit mode again, this time select Final Result radiobutton, Edit the item (Bottom of the page)

• Scroll down to Competency, select Apply Final UF Grade radiobutton, then Save

Updating marks or amendments

• After changing marks, recalculate the final results either via the View/Entry page or the Checkpoint page.

• Then press the Submit Updates (before results are released) or Submit Amendments (after results are released) button.

• After results are released to students, amendments that result in final mark downgrade must be emailed to School Teaching Admin staff.

• Find the last day to make changes to marks (Amendments Deadline) by clicking on Important Dates tab, top right.

• A backend process updates amended results in myUNSW every hour during the day.

Final Results Rounding

Default is round up. This can be changed under Structure.

Other useful documentation

• Astra T2 Results Processing Notes

• SMS to Astra

• Managing Special Grades and Multi-Term Courses in Astra

• Astra @ UNSW Confluence